#aesa14 Work Life: Session 1 - Partnering to Protect Agency Systems andData

Partnering to Protect Agency Systems and Data

Why I chose this:
I am always interested in ways to help the technology at the co-op. I thought this session might help provide ideas that I could share with schools and other co-ops in the state.

What we covered:
From Iowa's AEA System

Presentation available online at the AESA conference site.

Collaborations among AEA's:

Internet aggregation out to the schools
PowerSchool Support (Student mgmt system)
School finance
Zoom videoconferencing
iBoss filtering
Area tech director meetings
IEC (statewide buying program)
Statewide WEB IEP
ITEC (Statewide tech organization, conference)
Clarity Survey (BrightBytes) - statewide
Tech consultants and shared resources

These are services offered at co-op level or higher.

Reasons to collaborate:

Cost savings
Logical to use existing systems
Similar work
Natural disasters

Partnering to protect data:

Competition replaced by partnerships
Same goal in mind
Trust each other
Friendship
Relationships

Created a data center

$100,000 for building
$100,000 for foundation, electrical, etc
12'x27' 69000 lbs
Three 6 ton 24/7 a/c units with spare
16 steel gauge door
fire suppression system
150+ mph winds
Generator protected
Building set up high on the foundation (4ft off ground)

Lesson learned:

Locate units so that they are not sun-facing
Will units shut down if too hot? Ask!

Phones - Need POTS in case power goes out!
UPS/APC units - make sure you have enough backup coverage to last as long as you need.
Monthly generator tests - exactly what does your kill switch kill?
Have pertinent order/serial numbers easily accessible and readable

ICN - Iowa Communications Network - fiber going everywhere. State-owned and leased operated fiber. Local last mile is leased by district off the state network. Connects schools, colleges, medical, etc. ICN is 10Gig each, but looking at additional bandwidth to handle data.

Avamar by EMC in place

All data backed up to one site, then just servers are backed up to another site.

Starting to look at Hot Sites; point-to-multipoint; VSphere replication with SRM; Data and software duped in real time; currently only financial software is hot-sited, but looking at other software/services.

Charge schools flat fee or per student fee for costs.

Possible future:
Statewide SIS
Statewide RFP templates for erate AEA and LEA
iPad repair